For wholesale distributors
AI quoting software for wholesale distributors
QuotifAI is AI quoting software for wholesale distributors. It reads each quote request, matches every line to your product data and prices it from your ERP. Your team approves and sends.
SAP · Microsoft Dynamics 365 · Exact · Odoo · Klipboard Wholesale · custom legacy systems
Hi, need pricing asap on the attached list. Vessel sails Thursday. Qty as per sheet, ex works OK.
RFQ_Aurora_rev2.xlsx · 34 KB| Item | Qty | Price |
|---|---|---|
| Gasket set, DN80 PN16 | 12 | € 41.20 |
| Bearing 6208-2RS | 8 | € 17.85 |
| Impeller, bronze 4" | 2 | € 486.00 |
| Hose clamp W4 60–80 | 40 | € 2.35 |
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Why distributors switch
Why wholesale distributors choose QuotifAI
Faster turnarounds
More quotes out the door with less waiting.
Fewer errors
Standardised checks reduce back‑and‑forth and rework.
Smoother days
High‑volume periods stay manageable with dependable automation.
Fit to your process
We adapt data capture, item matching, pricing rules, and output formats to your needs. QuotifAI is purpose-built for industries dealing with complex technical enquiries, such as maritime services, logistics, wholesale, and manufacturing, where speed and accuracy in high-volume quoting are critical.
Start smoothly
Adopt at your pace - no disruptive big‑bang change.
ERP Connection
We create and maintain the integration to your existing systems end-to-end, integrating with major ERP systems like SAP, Microsoft Dynamics 365, Exact, Odoo, Klipboard Wholesale, and custom legacy systems.
From inbox to ERP
Your workday with QuotifAI
01
The chaos of the inbox
Customers rarely follow a template. They send messy requests like blurry PDF attachments, cryptic shorthand in the body of an email, or even photos of handwritten lists. To a human, this is a puzzle that takes 20 minutes to decode. To your business, it is a bottleneck. Instead of your sales team spending their morning translating these requests into your system, the software steps in the second they hit the inbox.
02
Turning mess into structure
This is where the heavy lifting happens. The system does not just read the email; it understands it. It identifies the line items, maps them to your specific product codes, and applies your custom pricing rules. It strips away the vagueness and builds perfectly structured data ready for your ERP. If the AI is confident, it moves forward. If a request is particularly complex, it flags it for a quick human review.
03
Closing the loop instantly
The result is not just data in a database; it is a finished conversation. Once the order is structured and approved, the system closes the loop. It pushes the data into your existing ERP with no manual entry or double typing. Simultaneously, a professional, structured quote is fired back to the customer. They get an answer in minutes instead of days, and your team starts their day with a win instead of a chore.
04
Pricelist
When supplier price lists change, your pricing data stays fully in sync. Whether the pricelist comes directly from your ERP system or from a supplier price list upload, it is automatically imported, structured, and validated.
No more manual copy-paste or spreadsheet cleanup. Products, costs, and margins are aligned consistently so every quote reflects the most up-to-date and accurate pricing rules. Built-in guardrails help detect inconsistencies or anomalies before they reach your customers.
The result is faster quoting, fewer errors, and better margin control, with pricing that always stays organised and up to date.
05
Reports
At the end of the week, you see the story of what happened: volumes, response patterns, and outcomes. Trends highlight where things are improving and where small adjustments could have a big impact. Clear visuals make it simple to share updates with leadership and align on priorities. It’s continuous improvement built into your routine.
What it delivers
Key benefits of automated quote processing
Immediate Response
Sends fast price indications to customers, even outside working hours.
Human-Smart AI
Proceeds only when confident; asks for review when unsure, just like a careful colleague.
Chaos to ERP
Turn messy descriptions into complete, ready-to-go ERP orders.
Learns From You
Every correction improves future results automatically.
ERP Companion
Not a replacement, but works alongside your ERP as a super-fast, reliable worker.
Document Capture
Reads PDFs, Excel files, and emails, extracts what matters, and prepares structured data.
Direct to ERP
We build the ERP connection for you and keep data in sync without double entry.
Pricing Confidence
Streamlined imports keep price data current; built-in checks protect margins.
Tailored Fit
We customise inputs and outputs to match your products, customers, and rules.
Secure by Design
Each customer runs in a dedicated, isolated environment.
Under the hood
Extra features built in
Built-in user management
Giving the right people the right access is straightforward and quick. New teammates get the views and actions they need, while sensitive data stays protected. A clear activity trail shows who did what and when, so you stay compliant without slowing anyone down.
Dashboard
A quick glance shows that everything is healthy and up to date. If something needs attention, it appears clearly, so your team can focus on customers instead of chasing down issues.
Learning
When a product or reference looks unfamiliar, the system suggests the best match based on your history. You confirm once, and similar requests run smoothly next time, with fewer mismatches and fewer delays.
Related solutions
Other workflows we can automate
Use the same platform for the operational work around quoting, pricing, and order handling.
Sales inbox automation
Sort every order and quote request before anyone opens the inbox
QuotifAI reads each incoming message, decides whether it is an order, a quote request or neither, and files it into the right folder.
Customer portals
Stop copying quote data between portals and your ERP
QuotifAI finds the RFQ, applies your existing matching and pricing workflow, and fills the completed response back into the portal.
Custom AI automation
Have a process that no product covers? We build it
You bring the idea and the knowledge of how the work is done. We build the AI that runs it, put it into production and keep it running.
Ready to automate your quotation process? Schedule a free demo.
See QuotifAI run against a real request.